Request proposals. In your advertising materials you must also include a “call for participants” or a “request for proposals”, so that you can ask people or groups to send documents, panels or workshop proposals. Depending on your industry, you can indicate a specific extension of the proposal. In academia, smaller conferences usually ask for a summary of a few words, while larger conferences call for full manuscripts.
Event registration software. Registration software is a great way to increase attendee engagement through technology. Attendees could check in event more easily without hassles and longelines of people.
Start accepting records. It is a good idea to have a way for participants to register before the conference, even months in advance, so you have an idea of how many people will attend. Make a registration web page that is linked to the web page of the conference. If you do not have the technical skills to create your own, you should know that there are several ways to do it using existing services. For example, you can pay a fee to use the services of Reg Online, a company that hosts online registrations for events and that sends them to you in a way that is easy to use. You can also allow participants to call or fax to register if you have a way to process the payment by credit card. If you do not want to develop an online or telephone method, create a registration form and upload it to your web page as a PDF. Then ask participants to print it, fill it out and mail it, along with a check, to the address of your company. To encourage early registration, it offers a discount to those who register a month or more in advance, a slightly higher fee for those who wait to register in the month prior to the conference and a slightly higher charge for registrations at the same gate.